Upcoming Board Meeting:
Sunday, February 17th, 7:30pm – Place, TBD
Executive Board Positions
President: Presides over league meetings, coach meetings, Opening Day activities and assumes responsibility for the league. Main point of contact with Wisconsin District 4 and Little League International, handling administrative functions between organizations. Involved with day to day operations and issues that develop. Assists other Board and Non-Board members with their duties, providing guidance as needed. With Board approval and counsel, selects coaches for the regular season. Talks to players, parents and coaches and responds to concerns. This is an Executive Board position.
Commissioner of Baseball: Handles the day-to-day baseball operations during the season. Works with the league schedulers, facilities managers, umpire coordinators, player agent and division reps, and coaches to ensure season runs smoothly. In the absence of the President, this position assumes that responsibility.
VP of Development and Fund Raising: Manages activities related to fund raising and field development. Responsible for a group of coordinators that are charged with specific fund raising tasks and the allocation of funds towards the improvement of the VLL Complex as a whole. This is an Executive Board position. In the absence of the President, this position assumes that responsibility.
VP of Operations: Helps coordinate general maintenance, appearance and upkeep of the VLL Complex. Works with the Head Groundskeeper in this role and assists with the supervision of paid, part-time staff. Manages Pre-Season Clean-Up Day, Opening Day preparations, VLL Hosted Tournament preparations, End of Season Clean-Up and Complex Closing and Winterization. Will also coordinate the Team Clean-Up Day for each VLL team. This is an Executive Board position.
Secretary/Information Officer: Maintains information on VLL players, Board members and Volunteers. Responsible for the administration of the league website and all content. This includes updating information of meetings, clinics, special events, and weather related notifications. The league Newsletter and email notifications are also managed by this position. Records the minutes for all league meetings. This is an Executive Board position.
Treasurer: Collects, deposits, and dispenses league funds as approved by the Board. This includes Payroll Administration. Maintains financial records and creates the league budget. Reports on the financial status of the league and is responsible for league finances. Files all tax related forms related to the league with the State of Wisconsin and the Federal government. Also handles the Little League Brewers Game event including ticket ordering and sales. This is an Executive Board position.
VP Player Personnel/ Player Agent: Responsible for the management of registration and payment for the little league season. Coordinates regular season assessments and volunteers inside the gym for scoring. Manages individual league drafts, scoring data provided to coaches and records team selections. Provides player information to coaches after drafts are completed and manages roster updates during the season. This is an Executive Board position. (Open)
Tournament Team Coordinator: Coordinates tournament team assessments and selection. Recommends coaches and player selection to the board for age based tournament teams. Assists coaches with team coordination and tournament selection. Also responsible for the management of the tournament registration, payment of tournament team dues and scheduling of training sessions during off season months. Manages and helps to coordinate volunteers for tournament teams hosting VLL complex tournaments. Pending approval of league constitution, this will be an Executive Board position.
Supporting Board Positions
Equipment Manager: Responsible for the distribution of equipment at the various league drafts and the collection of equipment at the end of the season. Also reviews existing league equipment and orders whatever is necessary for the upcoming season. This includes umpire equipment/apparel, team uniforms, catching gear, batting helmets, baseballs, gear bags, scorebooks, ice packs, etc.
Head of Scheduling: Develop and maintain schedules for all teams in the league. This includes all games at the VLL Complex and practices which involves contact with the Verona and Fitchburg Recreation Depts. Incorporate High School JV games/practices on VLL fields and Edgewood College Softball games/practices on Heartland Field at the Complex. End of Season Tournament schedules are also managed by this position. Another responsibility is the collection and posting of scores and standings updates to the VLL website. Rainouts and other make-up games are also managed.
Umpire-In- Chief: Responsible for developing a clear and comprehensive understanding of the rules for Little League. Drafts changes to the rules each season, making the Board and Coaches aware of these changes. Handles umpire recruitment and the application process. Maintains contact information for all umpires. Develops training materials and holds at least 6 clinics before the season begins for experienced and inexperienced umpires. Communicates with umpires regarding areas of improvement, providing feedback as needed. Reviews umpire performance through coach evaluations and by viewing games firsthand. Manages all scheduling by recruiting and assisting the Umpire Scheduling Coordinators. Works with other Board members regarding equipment, payroll and conduct issues.
Head of Concessions: Responsible for tracking inventory, vendor contact, ordering food and supplies, handling deliveries to the Complex, and hiring/scheduling paid staff to operate the concession stand. Determines menu and makes changes to offerings and prices based on their judgment. Organizes the stand and supply room at the beginning of the season and manages the closing of the stand at the end of the season.
Safety Officer: Coordinates all safety programs and develops the league safety plan, distributing information to all head coaches. Works with Little League International to have the plan approved. Reviews League and Complex compliance through contact with other league officers and periodic inspection of facilities. Responsible for all accident report administration and insurance claims that involve the VLL insurance policy.
Director of Training: Develops various training guidelines and tools for individual leagues within VLL. Holds clinics and camps for players and coaches focusing on skills development and safety training. Reviews training programs in the area and assesses suitability for Verona Little League. Serves as the primary resource for player development and the best approach to maximize this development through VLL.
Internet/Website Coordinator: Works with Secretary/Information Officer to manage the website including registration, email notifications, and all social media.
Volunteer Coordinator: Responsible for the management of volunteers and the many events that take place associated with and to the benefit of Verona Little League. This includes photos, team parents, assessment workers, concessions workers and VLL apparel. Works with the coordinator for each activity to ensure the success of these events.
Extended Season Coordinator: Responsible for organizing all aspects of the Extended Season including scheduling. The Extended Season league is usually composed of Rookie and Minors league players with a combination of machine pitch, coach pitch and kid pitch. Games are played in late July and August after the completion of the VLL season
Team Sponsor Coordinator: Responsible for reaching out to area businesses to find sponsors for all teams in VLL
Field Sponsor Coordinator: Responsible for reaching out to area businesses to find sponsors
who want to display their advertising signs at the VLL complex
Special Events Coordinator: Responsible for organizing events such as Mallards, TDS and US
Cellular visits to VLL
Mid-Season Event/Skills Competition Coordinator: Responsible for organizing the skills
competition and finding sponsors/prizes for the mid-season event
Additional opportunities still to come…